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Position | Care Home

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Care Home: All Care Homes

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Employee Document Compliance

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Employee ID

Use this 4-digit ID to clock in/out on the mobile app

Personal Information

First Name *

Last Name *

Email *

Phone *

Address *

Employment Details

Care Home * -- Select Care Home --

Category *

Employment Type * Rota (Hourly) Salaried (Fixed)

Contracted Hours/Week *

Start Date *

Pay Information

Hourly Rate (£) *

Holiday Accrual Rate (%)

Annual Salary (£) *

Annual Holiday Days

Pension Rate (%)

Tax Code *

NI Number * Format: 2 letters, 6 digits, 1 letter (e.g. QQ 12 34 56 A)

Nationality & Right to Work

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Non-UK National: Additional documents will be required. Please upload them via the Documents tab after creating the employee.

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Care Homes Management

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Basic Information

Care Home Name *

Company * -- Select Company --

Address

Capacity & Occupancy

Bed Capacity * Number of beds available

Current Occupancy Number of beds currently occupied

Re-calibrate Staffing Reset staffing numbers to recommended values based on current occupancy

Staffing Requirements - 24 Hours

Minimum staff-hours required per 24 hours (adjust as needed)

Managers (hours)

Admin (hours)

Nurses (hours)

Seniors (hours)

Carers (hours)

Domestic (hours)

Laundry (hours)

Maintenance (hours)

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Kitchen Assistant (hours)

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Hours Summary

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Attendance Needs Review 0

These entries were auto-resolved with long time gaps and need manager review. Compare the captured photo against the employee's registered photo before approving.

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Care Home: All Care Homes

◀ December 2025 ▶

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Hourly / Rota Staff

Employee	Hours	Rota Hrs	Extra Hrs	Rate of Pay	Gross Pay	Deductions	Net Pay	Status
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Salaried Staff

Employee	Annual Salary	Monthly Equivalent	Gross Pay	Deductions	Net Pay	Status
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Timesheets Employee Reports Account Activity

Timesheets

Timecards

View clocked in/out times for all employees

Rota vs Actual

Compare scheduled vs actual worked hours

Employee Reports

Employee Export

Export all employee data to CSV

Onboarding Status

Track new employee onboarding progress

Annual Leave Report

Annual leave taken and remaining

Holiday Balances

Current holiday allowance balances

Employee Document Expiry

Documents expiring within selected period

Bank Details

Employee bank account information

Shift Reports

Shift Report

Detailed shift breakdown by employee

Rota Variance

Scheduled vs actual hours worked

Open Shifts History

Track open shifts and assignments

Account Activity & Audit Logs

HR Audit Log

Employee data changes and updates

Schedule Audit Log

Rota and shift changes

Email Audit Log

System emails sent to employees

Timecard Audit Log

Timecard edits and approvals

Login Activity

User login and access history

Payroll & Tax Reports

Payroll Summary

View payroll summary for the year

PAYE Report

Generate HMRC PAYE report

P60 Certificate

Annual tax summary for employees

P45 Leaver

Generate P45 for leaving employees

P32 Payment Record

Monthly employer payment to HMRC

Bank Details

Employee bank details for payments

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Report

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Care Home: All Care Homes

Employee: All Employees

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Year:

Tax Year:

Month: January February March April May June July August September October November December Year:

Leaving Date:

Absence Type: All Types Sick Leave Annual Leave Unpaid Leave Maternity Leave Paternity Leave Compassionate Leave Other

Expiry Range: Next 30 Days Next 90 Days Next 120 Days Next 240 Days

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⚠️ Privacy Notice: This report may contain Personally Identifiable Information (PII). Handle this data in accordance with data protection regulations (GDPR). Do not share or store this data inappropriately.

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Compliance Documents

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Documents that have expired and been archived. These are kept for audit purposes.

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Users & Permissions Employee Portal Access Document Types Audit Log System Logs General

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System logs show import errors, API issues, and other system events that may require attention.

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Holiday Accrual Formula

Worked Hours

Earned Holiday Hours per Week

Formula: For every 40 hours worked, 4.3 holiday hours are earned.

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Payroll Settings

Employer Reference

Employer Name

Default Pension Rate (%)

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